Executive Assistant

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Executive Assistant
GothenburgLocalGeneral ManagementRef.: AT-152091
We are looking for a Executive assistant to support our management team in Gothenburg.
Contacts are both internal and external as well as local and globally. You will get a chance to experience different cultures and make friends all over the world. You’ll find a culturally diverse, stimulating environment at any of our offices, terminals or depots. When you join APM Terminals, the world is your workplace.
We Offer
As a co-worker at APM Terminals you will work locally but in an international environment. This is an administrative role which requires a high level of proactivity as well as good communication skills and ability to multitask.
Key Responsibilities
Provide administrative assistance to APM Terminal Gothenburg management team and visitors, correspondence, appointments, travel and other types of administrative activities. The management team consist of MD and eight leaders of the different functions within APM Terminal Gothenburg.

Examples of accountabilities
• Manages the appointment calendar and independently schedule appointments
• Screens incoming calls and correspondence and respond independently when possible
• Arranges programs, events or conferences by procuring facilities and caterers, issuing information or invitations, coordinate speakers, and take control over event budgets
• Directs preparation of records such as agendas, notices and resolutions of corporate meetings
• Manage Travel Expense Management and travel coordination for the leader or multiple leaders in the department
• Provides ad hoc assistance related to department projects to other initiatives.
Who we are looking for
We are looking for a person with completion of a basic college degree and specific training in secretarial duties. The role requires several years within a role as executive assistant or similar role, preferably working for top level executives.

A high level of understanding of office procedures is essential as well as a general understanding of basic accounting principles and business practices. Excellent knowledge of English and Swedish grammar, spelling and punctuation and basic math is required. You must have a high level of proficiency in the use of MS Office, including Word, Excel, Power Point and other related applications.
We expect you to have basic organizational and planning skills, so that work flow is managed efficiently and accurately. You should have excellent communications skills, both verbal and written and be able to interact on all levels of the organization both internally and externally. We greatly value and expect ability to handle matters of company business with confidentiality and integrity.

You should be proactive and foresee the needs of the management team. To enjoy this role, you need a driving character and enjoy working both independently and in teams. You might get involved in different change projects, so you should like changes and be a flexible person that can handle new directions and work with several task simultaneously.
>Last application date: 03 November 2017.
For further information, please contact: HR Business Partner Sofie Ramnfors. Phone 010-1222151 or sofie.ramnfors@apmterminals.com.
At APM Terminals, we are a team of over 20,000 employees spread across more than 60 countries united by a passion to provide our expertise in port operations and container management services. By providing the expertise and port infrastructure essential to world trade, we actively support the advancement of the societies around us, enabling local economies to unlock their potential and build an even stronger global community. Working with a team of talented professionals you will get a chance to experience different cultures and make friends all over the world. You’ll find a culturally diverse, stimulating environment at any of our offices, terminals or depots. When you join APM Terminals, the world is your workplace.
 
 
APM Terminals is an independent business unit within the Danish Maersk Group – a Global Fortune 500 company with about 89,000 employees and offices in 130 countries with global growth opportunities in a range of fields from shipping and energy to our offshore and manufacturing industries - Join us to achieve even your most ambitious career goals!